Booking a new meeting? A shortcut to seeing which conference rooms are free!

If you are in an office with more than one conference room, you may find yourself scheduling meetings and having to click through every conference room you can think of to find one is free. Instead, you can make a contact group and have every conference room at the tip of your fingers.

Step 1: Click the contacts icon on the bottom of your Outlook bar

Step 2: Create a New Contact Group

Step 3: Give it a memorable name, and then select to Add Members from the Address Book

Step 4: Select each conference room in your office, and add it as a member.

That's it! Now, when you are making a new invite or appointment, in the scheduling view simply write the name of the group you created as one of your attendees:

Press the plus sign to expand, and you will see every conference room and when it is available.

Thanks to Dory Hack of the Youth Justice Programs for this tip!

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