CCI Tech Tip Tuesdays

If you see an email in your  nycourts.gov  inbox that might be a phishing email, you can now report it directly through Outlook.  When you have an email message selected, you can click “Report message” in the top hand navigation.  Then select “Phishing”.    This will send a message directly to OCA to let them know of the phishing attempt.  We encourage you to also submit a  tech support ticket  to let our team know as well. For any phishing attempts you receive to your Gmail ( courtinnovation.org ;  neighborsinaction.org , etc.) please continue to submit a tech support ticket.

If you're looking to keep your team up to date on your schedule, one way to do this is to set your status in your Outlook calendar.  You can set your status as Busy, Working Elsewhere and more.   Just go to the calendar tab in Outlook and click on "New Appointment" in the upper left hand corner.   Then in the upper navigation bar, go to the "Show as" section.  Just select your status from the dropdown, click "Save & Close" in the upper left corner and you're all set.

Trying to let someone know where to find a file on the H drive?  Instead of trying to remember the specific subfolder it was in, you can copy and paste the direct file path to lead someone straight to the file.   If you're in a shared drive, once you find the file you need, just look at the top navigation bar.  This shows the exact path you took to get to this file.     Just click in this top navigation bar to select this file path.  The file path will turn blue, and now you can copy and paste it into a message to someone.    

In Slack, you can set your status to let your team know if you're in a meeting, working remotely or sitting on a beach somewhere with your Slack muted.   Just go to the upper left hand corner, click the arrow next to your name and click "Set a status".  Choose from one of the statuses provided or create your own.  Read more  here . Interested in joining CCI's Slack workspace?  Open a  tech ticket  to get started!

You can use your Gmail account as a to do list by using Gmail's "Tasks" feature.  This lets you mark emails as task, set due dates, and even create subtasks. More info  here .

Previously we've shared how to create an  email template in Outlook  for emails you need to send frequently, and you can do the same using Gmail.   To set this up in Gmail, go to the gear icon in the upper right hand corner of your screen.  Then click Settings, and select the Advanced tab.   You'll see  Canned   Responses  as an option towards the top.  Select Enable.  Be sure to click "Save Changes" at the bottom of the screen to save. Then just click "Compose" to start a new email, write up what you want your template email to say, and save as a template.  To do this, click the three dots in the bottom right hand corner of your email, select "Canned responses", then "Save draft as template" and "Save as new template". Then, when you want to use your template later, your templates will be in the same place - just go to the three dots in the bottom right hand corner of your email, select...

One tool you can use to stay organized is to use Slack's Remind feature.  This lets you remind yourself or your team of a task, a meeting or really anything. When in slack, just type "/remind" into a a group message or channel and add the details of the reminder.  More info  here .   Interested in joining CCI's  Slack  workspace?  Open a  tech ticket  to get started!