CCI Tech Tip Tuesdays

Trying to let someone know where to find a file on the H drive?  Instead of trying to remember the specific subfolder it was in, you can copy and paste the direct file path to lead someone straight to the file.   If you're in a shared drive, once you find the file you need, just look at the top navigation bar.  This shows the exact path you took to get to this file.     Just click in this top navigation bar to select this file path.  The file path will turn blue, and now you can copy and paste it into a message to someone.    

In Slack, you can set your status to let your team know if you're in a meeting, working remotely or sitting on a beach somewhere with your Slack muted.   Just go to the upper left hand corner, click the arrow next to your name and click "Set a status".  Choose from one of the statuses provided or create your own.  Read more  here . Interested in joining CCI's Slack workspace?  Open a  tech ticket  to get started!

You can use your Gmail account as a to do list by using Gmail's "Tasks" feature.  This lets you mark emails as task, set due dates, and even create subtasks. More info  here .

Previously we've shared how to create an  email template in Outlook  for emails you need to send frequently, and you can do the same using Gmail.   To set this up in Gmail, go to the gear icon in the upper right hand corner of your screen.  Then click Settings, and select the Advanced tab.   You'll see  Canned   Responses  as an option towards the top.  Select Enable.  Be sure to click "Save Changes" at the bottom of the screen to save. Then just click "Compose" to start a new email, write up what you want your template email to say, and save as a template.  To do this, click the three dots in the bottom right hand corner of your email, select "Canned responses", then "Save draft as template" and "Save as new template". Then, when you want to use your template later, your templates will be in the same place - just go to the three dots in the bottom right hand corner of your email, select...

One tool you can use to stay organized is to use Slack's Remind feature.  This lets you remind yourself or your team of a task, a meeting or really anything. When in slack, just type "/remind" into a a group message or channel and add the details of the reminder.  More info  here .   Interested in joining CCI's  Slack  workspace?  Open a  tech ticket  to get started!  

When sending an Outlook calendar invite out, you can select who is required to attend vs. who is optional to attend.   When you open a new meeting invite, first add attendees in the "To" field.  Then click on "Scheduling Assistant" in the top navigation bar. When in Scheduling Assistant, to the left of each person's name, you'll see a small icon.  This shows that the attendee is currently listed as "Required" for this meeting. When you click on this icon a drop down menu will appear.  Here you can change the status for this person to "Optional". You'll see the icon by the attendees name has now been changed. For any invite you can have a mixture of Required and Optional attendees, just change the icon for each person to the appropriate status.

If you're looking for a CCIer's contact info or just hoping to match a face with a name, one place you can look is Slack's Workspace Directory. While anywhere in the CCI Slack workspace, just click the three vertical dots in the upper right hand corner of the screen and select "Workspace Directory".   Then you can search for people and find their profile with their contact info, photo, personal pronouns, department/site and more! Interested in joining CCI's  Slack  workspace?  Open a  tech ticket  to get started!