CCI Tech Tip Tuesdays

If you have websites you use often, you can add them to your bookmarks bar in Chrome.  This way, every time you open Chrome, your most used sites are one click away.    While using the website you would like to bookmark, first click the star icon in the top right corner. ​ ​ Then, in the window that pops up, select the Folder "Bookmarks Bar" and click "Done". The website will now display at the top of your page each time you open a new tab in Chrome. ​

One way to stay organized is to use the flagging function in Outlook. You can set reminders for yourself to follow up, reminders for others to follow up and turn flags into Outlook tasks.  Read more  here  to learn about the different ways to use flagging.

Worried about documents having too much jargon?  Want to make sure everyone can read the documents you create?  Microsoft Word has the ability to scan your document and score it based on reading level.  It will give you two scores: Percentage of overall readability out of 100% Score based on the school year reading level of the text. (i.e. this document is at a 7 th  grade reading level)   You can score an entire document or just a sentence. Read the article  for the whole story.

Thanks to Gene Sorkin, Associate Director of Technical Support, see the below article on recent changes to Gmail.  One of the new features is “Nudging” where Gmail will remind you to follow up or respond to messages in your inbox. ​  This is one of the ways the new Gmail helps you stay organized. Read the full article  for more info on Nudging and the other new Gmail features rolling out in the next few weeks.

When creating a document that pulls in text from different places, getting all the text to match in terms of formatting (like font size, and type, if it's bolded, color) can be frustrating.  The Format Painter function can help with this.  Format painter lets you easily take the format for one section of text and apply it to another section of text in a document.  You can use Format Painter in Microsoft Word, Excel, Google Docs, and Outlook, among other programs. Simply highlight the text whose format you would like to use, click the Format painter icon, and then select the text that you would like to change.  The Format Painter tool is located near the Paste, Copy and Cut functions in the program.  See screenshots below for where to locate the Format Painter tool. In Outlook: ​ In Microsoft Word: ​ In Google Docs: ​Happy pasting!

Did you know you can delay delivery of your e-mail messages?  In Outlook, you can schedule individual messages to be sent at a later time, or even set-up a rule so that all of your e-mails are delayed a few minutes before they're sent.    Learn more here .   Note: you must have your computer turned on and Outlook open at the time you want to send the message. If you are a Gmail  user,   Boomerang   allows you to schedule your e-mails for the future and more. The free version has a limit of 10 e-mails per month.

Foxit PhantomPDF - available on most of our Windows 10 machines - easily allows you to combine multiple files into one PDF file.   You can read more about how to easily combine multiple files here. And as a bonus, here's a shortcut: select all the files you want to combine in the File Explorer window, right-click, and select to combine files in Foxit Phantom PDF.