How to flag in Outlook

One way to stay organized is to use the flagging function in Outlook. You can set reminders for yourself to follow up, reminders for others to follow up and turn flags into Outlook tasks.

Read more here to learn about the different ways to use flagging.

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Shortcut key to find any word on a webpage, Word document, and more

There is a fast way to quickly find a word on a web page, a Word document, Excel document, and more. Control F , or command F on a Mac, is the keyboard shortcut for the Find command. Simply press Control + F in whatever window you want to search in, and type the word you are looking for in the search box. You can press the arrows to go through all instances of that word.

How to archive emails in Outlook

Are you worried about running out of space in your Outlook email inbox? Do you want to be able to read old emails without them cluttering up your inbox? Archiving emails can help. Archiving helps to clear space in your inbox without deleting emails. You can manually archive old emails or set up rules for auto-archiving. Read more here .

Listing a meeting attendee as optional vs. required

When sending an Outlook calendar invite out, you can select who is required to attend vs. who is optional to attend. When you open a new meeting invite, first add attendees in the "To" field. Then click on "Scheduling Assistant" in the top navigation bar. When in Scheduling Assistant, to the left of each person's name, you'll see a small icon. This shows that the attendee is currently listed as "Required" for this meeting. When you click on this icon a drop down menu will appear. Here you can change the status for this person to "Optional". You'll see the icon by the attendees name has now been changed. For any invite you can have a mixture of Required and Optional attendees, just change the icon for each person to the appropriate status.

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