CCI Tech Tip Tuesdays

If you are in an office with more than one conference room, you may find yourself scheduling meetings and having to click through every conference room you can think of to find one is free.  Instead, you can make a contact group  and have every conference room at the tip of your fingers. Step 1: Click the contacts icon on the bottom of your Outlook bar Step 2: Create a New Contact Group Step 3: Give it a memorable name, and then select to Add Members from the Address Book Step 4: Select each conference room in your office, and add it as a member. I That's it!  Now, when you are making a new invite or appointment, in the scheduling view simply write the name of the group you created as one of your attendees:  Press the plus sign to expand, and you will see every conference room and when it is available. Thanks to Dory Hack of the Youth Justice Programs for this tip!

Ctrl+Z (or Command+Z on the Mac) is the best way to undo the last thing you did on many programs - the last thing you typed in Outlook, Word, and gmail, the last cell you edited in Excel, the photo you accidentally deleted from your document, and more. And if you accidentally press Ctrl+Z and want to redo the thing that just got undone, you can always hit Ctrl+Y (Command+Y on the Mac).

Sometimes in Word you want to put a bunch of text into a table.  It already has spaces, or tabs, or commas, organizing the text the way you want it but you don't want to have to retype everything into rows and columns.  Or you have a table in a Word document and you want to remove the text from the table. In Word you can use the Convert-text-to-table function, or the Convert-table-to-text function to quickly and easily create or get rid of a table. Learn more here.

When you view your files in a folder, sometimes you see a long list when you were hoping to see photo thumbnails so you can easily look for a particular photo. Other times, you see large icons but need a list so you can quickly look for your file.  You can easily change how you view the files in your folder by clicking on the View tab, and selecting a different option (large and medium icons will show you thumbnails of your photos.) If you want, you can change the defaults as well for different types of folders.  Learn how here. You can also do this on a Mac.

You may know how to Search in Outlook (type any word in the "Search Current Mailbox" textbox), but did you know that you can refine your search?  Maybe you only want e-mails that have an attachment, or have the word "party" in the subject line.  Here are some of the ways you can filter your search results: From: filters your search results to only show messages sent by a specific person. For example, you can search for all the messages sent by Sara. Subject: filters your search results based on the subject line of the email. For example, you can search for all the messages that have the keyword “report” in the subject line. Has Attachments: gives you all the messages that contain an attachment. This Week: choose a time frame to narrow your search results based on the time you received a message. Learn more about refining Outlook searches here.

Did you know that you can get new blog posts that you follow straight into your Outlook? In Outlook, you just have to set-up an RSS feed to the blog that you want to follow. Learn how to do it!

Today's Tech Tip comes from Anna Krist, Planner: If you are not using conversation view in Outlook, you may find yourself searching for the right e-mail in a thread.  You find one email in a thread, but that wasn't the one you were looking for!  By right clicking on a message, you can easily find related messages (e-mails from the same thread), or e-mails from the same sender.