CCI Tech Tip Tuesdays

Tired of everyone seeing "Sent from my Android/iPhone/Assorted other phone" as the signature every time you send an email from your phone?  You can customize your signature to be whatever you like.  For steps on how to change yours on an iPhone or Android device - click  here

Need to make a flow chart or diagram but don't want to draw it by hand?  There's a free add-on to Google Drive called  draw.io  that provides many different templates for making diagrams.   Just select the template you like best and you can edit the text, the layout, and the style to be exactly what you like.  When you're done, you can invite your coworkers to add comments, or export it and send via email.  More info  here .

Want to quickly direct someone to a specific document on a shared drive?  In Outlook, you can insert a link that takes someone to that exact file. When you're writing a new email message in Outlook, click on the "Insert" tab in the top menu, then click on "Link". In the window that opens up, type in the location in the shared drive you would like to link to.  This is inserted into the body of the email.  When the recipient clicks the link, they are taken directly to their file.

Trying to schedule a meeting with a large group of people and want a scheduling tool that works directly with your Outlook calendar?   FindTime can be added directly to your Outlook, where you can create a poll about which meeting time would work best.  Just download FindTime, open a meeting invite and click on the red FindTime button to create your new meeting poll.   You can download this free add-on and read more  here

Trying to convert a PDF into a Word document?  There are a few easy ways to do it! FoxIt Phantom PDF, which is already set up on most CCI computers, has the ability to convert from PDF to Word.  Read more  here .    There's also a free app called  Smallpdf.com  that allows you to convert PDF to other file formats including Word, and vice versa.  We recommend that you do NOT upload any documents with sensitive or confidential information for conversion, for security and privacy reasons. 

Want to see all your Outlook emails in one inbox, instead of have your emails separated into Focused and Other?  You can change this setting via computer or via your phone.   On your computer  In the top bar, click on "View" Click on "Show Focused Inbox" You'll now see the "Focused" and "Other" sections of your inbox have been removed and you're back to one Inbox. On your phone Click the Menu icon (horizontal lines) at the top of your screen Click on the Settings icon (looks like a gear) Use the "Focused Inbox" slider to turn Focused Inbox off

Looking for something simple to help keep you organized?  Google now has a tool that lets you create to do lists, link tasks to your calendar, and more.   It's called  Google Tasks  and you can read more here:  https://gsuite.google.com/ learning-center/products/apps/ keep-track-of-tasks/#!/