When conference rooms aren’t booked correctly they can disappear, get booked over, or get mysteriously changed. There’s a simple step to take to be able to see all conference rooms at a glance, and not create problems for your booking! You’ll know you booked a conference room the right way when you get a confirmation e-mail from the room. What NOT to do…. If you have a conference room’s calendar displaying next to your own calendar, you want to avoid double clicking in the conference room’s calendar to open the meeting window and create a meeting. If you create a meeting this way, the conference room will NOT be reserved, and you also risk the conference room double booking you with another meeting. Want to see what conference rooms are available? Use the Schedule Assistant to see the conference rooms and the availability of all your colleagues. Step-by-step instructions to book a conference room 1. ...