CCI Tech Tip Tuesdays

CCI uses DocuSign now so that we can make the contract process easy, fast and efficient.  DocuSign allows you to do the entire contract process, including signing it, digitally and online. If you or one of your contractors are figuring out how to use DocuSign, check out this link for more information on how to create an electronic signature: Electronic signature in DocuSign

E-mail security is always worth getting a refresher on!  Compromised e-mail accounts can affect all of us, sometimes even causing lost documents or lost work. OCA has a presentation explaining the type of attacks they see, and how to avoid them.   Please read this presentation from an OCA computer. Four key tips to remember: If you aren't expecting an e-mail from someone, do not open it. If you do open it, definitely think twice before clicking on a link or opening an attachment. Don't give into any pop-ups or advice asking you to install software.  No software should be installed without approval from the IT department. When in doubt, ask IT for advice!

Did you know you can delay delivery of your e-mail messages?  In Outlook, you can schedule individual messages to be sent at a later time, or even set-up a rule so that all of your e-mails are delayed a few minutes before they're sent.  Learn more here . Note: you must have your computer turned on and Outlook open at the time you want to send the message. If you are a Gmail user, Boomerang   allows you to schedule your e-mails for the future and more. The free version has a limit of 10 e-mails per month.

There are almost as many options available to manage tasks among your teams as there are types of teams! There is no one magic solution, and the tools are only effective if they match your team and your process.  Here are four options to explore that could help you manage your tasks in your teams. Outlook has a robust task functionality allowing you to set-up folders, assign tasks and due dates to your colleagues, and monitor their progress.  Best of all - most CCI staff has access to all the features.  Asana is a robust project management site allowing you to create teams, assign tasks, create subtasks, monitor progress, and even chat about the tasks within the website. It has many additional features for your team.  (free and paid versions) Trello is a website for teams who are more visual. It allows you to create buckets to organize tasks into - this could be as simple as moving tasks from Assigned, In pro...