Making Word documents more readable

Worried about documents having too much jargon? Want to make sure everyone can read the documents you create?

Microsoft Word has the ability to scan your document and score it based on reading level. It will give you two scores:

Percentage of overall readability out of 100%
Score based on the school year reading level of the text. (i.e. this document is at a 7^th grade reading level)

You can score an entire document or just a sentence.

Comments

Listing a meeting attendee as optional vs. required

When sending an Outlook calendar invite out, you can select who is required to attend vs. who is optional to attend. When you open a new meeting invite, first add attendees in the "To" field. Then click on "Scheduling Assistant" in the top navigation bar. When in Scheduling Assistant, to the left of each person's name, you'll see a small icon. This shows that the attendee is currently listed as "Required" for this meeting. When you click on this icon a drop down menu will appear. Here you can change the status for this person to "Optional". You'll see the icon by the attendees name has now been changed. For any invite you can have a mixture of Required and Optional attendees, just change the icon for each person to the appropriate status.

Creating your new branded e-mail signature!

As part of our branding efforts, the Center wants all staff to use the same format for signing e-mails – also called an “e-mail signature.” To make sure these e-mail signatures are consistent, we have created a Signature template webpage . Use this page to create your own e-mail signature, complete with your operating program logo. which you can then easily copy and paste into any e-mail program so it automatically appears at the end of your emails. Do not use these logos for any other purposes. E-mail smeah@nycourts.gov to get high-quality logos. Here are detailed video instructions, as well as overview instructions, to use the template for Desktop Outlook, web Outlook, and Gmail (which includes the courtinnovation.org account). See the bottom of this post for mail app instructions on your phone. You can also print out these instructions (Ctrl+P). Questions or issues? E-mail CCI Tech Support for extra help! Desktop Outlook Clicking Fi...

Shortcut key to find any word on a webpage, Word document, and more

There is a fast way to quickly find a word on a web page, a Word document, Excel document, and more. Control F , or command F on a Mac, is the keyboard shortcut for the Find command. Simply press Control + F in whatever window you want to search in, and type the word you are looking for in the search box. You can press the arrows to go through all instances of that word.

CCI Tech Tip Tuesdays

Search This Blog